Anyone applying for a Gift Card Award must meet the following minimum
1) The person applying must be a member in good standing with a District Council 78 local public sector unit for the past 3 months from the date of application.
2) The person applying must have attended at least one regular business meeting of the local public sector unit in the last 3 months from the date of application.
3) The person applying must tender to the local public sector unit’s business representative three (3) properly filled out and legible membership signature cards. It is the responsibility of the member applying for eligibility for a Gift Card Award to insure all information required on the signature card is completed and legible. If the business representative is required to take action in completing the signature card then that particular card is not eligible to be counted towards a gift card award.
4) For a signature card to be eligible to be counted towards a members Gift Card Award, the potential member who signed the card name must appear on the on the remittance report from the local unit’s employer at least 6 concurring times (3 months).
It will be expressly stated by the local public sector’s business
representative and chairperson in the regular business meeting that the Gift
Card Awards Program is in fact an “appreciation award” from the members for
participation in the local unit’s organizing campaign. It shall not be construed
in anyway as compensation, wages or reward for performance of a task or duty or
as acting as business representative, staff member officer or delegate of the
IUPAT General Convention, District Council, the local union or public sector unit.:
1) The chairperson of the local public sector unit will appoint a Volunteer Organizing Committee during a regular business meeting.
2) Upon acceptance of the appointment by the member, the recording secretary shall record the names of the members of the committee in the regular minutes.
3) The chairperson of the volunteer organizing committee shall report a meeting date for the committee to discuss the local unit’s organizing plan.
4) The Volunteer Organizing Committee shall meet at the announced time and place, discuss ideas for a member-to-worker organizing campaign and prepare a report for the local unit’s membership.
5) The chairperson of the volunteer organizing committee shall give the report at the next regular business meeting of the local unit. A copy of the report shall also be given to the local unit’s business representative and the District Council’s Organizing Director.
6) Once the organizing campaign has commenced the committee, with the assistance of the business representative, will monitor and maintain a detailed list of members who have collected signature cards, evaluate the signature cards for completeness and eligibility for the gift card award program and insure that all signature cards are given to the local unit’s business representative.
7) The volunteer organizing committee will report at the regular business meeting the number of members who have turned in signature cards and the number of cards collected.
8) The local unit’s business representative shall report at the regular business meeting of the local unit the number of workers who were found to be eligible for membership and their signature cards were given to the local unit’s employer for dues processing.
9) In approximately 90 days (6 bi-monthly remittance reports) the business representative will report at the local unit’s regular meeting the number of new members who were recruited by the unit’s members as part of the organizing plan have been in good standing since initiation. A list of the new members who were deemed to be in continual good-standing for 6 bi-monthly remittance reports will be given to the volunteer organizing committee for review.
10) The chairperson of the volunteer organizing committee will call a meeting to evaluate those members and determine which members who are eligible to receive a Gift Card Award and the number of card an eligible member can receive and prepare a report.
11) The volunteer organizing committee chairperson will give this report at the next regular business meeting. A copy of the report shall be given to the local unit’s chairperson and business representative. The local chairperson shall entertain a motion to distribute the awards cards as recommended by the volunteer organizing committee.
12) If and when the motion is carried, the local unit chairperson will announce the time and place if they so choose to commence with the awards, or set the awards commencement on the agenda at the next regular business meeting.
IUPAT General Executive Board reserves the right to be the final arbiter of any
disputes related to the Gift Card Awards Program. The IUPAT General Executive
Board, the District Council 78 Executive Board or the DC 78 Business
Manager/Secretary Treasure may end the program at any time without notice.
All awards are subject to the IRS rules for gifts and distribution of material property. The IUPAT District Council 78 Trustee may require the issuance to award winners a 1099-MISC if advised accordingly by the District Council 78 Public Accountants.
Disputes should be brought to the local unit’s business representative first. Appeals of the business representative’s deliberation can be brought to the Business Manager/Secretary Treasure. The Business Manager can defer appeals to the local unit’s membership or the District Council 78 Executive Board, but is not required to do so. In all cases, matters decided by the District Council Executive Board or the General Executive Committee shall be deemed final.