ANNOUNCING THE HEALTH INSURANCE
DEPENDENT ELIGIBILITY VERIFICATION AUDIT
Brevard Public Schools has engaged an outside firm, IMPACT INTERACTIVE, to conduct a health insurance dependent eligibility verification audit beginning in July 2020. The audit is mandatory for all employees with covered dependents on the health insurance plan. Here is a checklist of things you should do to get ready to complete this project:
UNDERSTAND WHAT IT IS ─ AND WHY WE ARE DOING IT
A dependent eligibility verification audit is a thorough and careful examination of who is covered by an employer’s health plan. Its goal is to identify and remove enrolled dependent spouses and children who do not meet the health plan’s eligibility rules for continuing coverage. Why are we doing this?
National statistics show that each ineligible dependent costs the plan’s members an average of $4,500 per year. And that can mean higher premiums and fewer benefits for all eligible employees and their families. Eliminating these wasted dollars will help control our healthcare costs ̶ and save you money as well.
LEARN HOW IT WILL WORK
First, you will go to the dependent eligibility website and make statements of fact about your current spouse and child relationships. This process takes less than 10 minutes. If you don’t have Internet access, you can call the Eligibility Center and provide your information to a trained representative.
Second, you will submit official, legal documents that verify the statements you make online. When you finish your online questionnaire, the website will tell you what documents you must submit ─ and how to submit them. It is a convenient, easy process.
GATHER YOUR VERIFICATION DOCUMENTS NOW
If you don’t have official documents on hand, please take the time right now to request them from the appropriate state or county records departments. Sometimes it takes a while to get them and you don’t want to stress about it or miss the deadlines.
Typically, the required documents are your marriage certificate and/or current income tax forms, birth certificates for your biological or adopted children, and other court documents showing child custody or guardianship. See the attached sheet on obtaining vital records.
Our goal with this early announcement is to give you plenty of time to prepare for the dependent eligibility verification audit coming in July 2020. That means you’ve got time to gather your verification documents but don’t delay doing so.
The full Dependent Eligibility Verification Audit package will be mailed to your home address in July. It will contain all the instructions you need to complete the verification of your dependents covered by the BPS health plan.
THE DEPENDENT ELIGIBILITY AUDIT BEGINS JULY 13, 2020
How to Obtain Vital Records
A vital record is typically defined as a record of birth, adoption, marriage, divorce, or death. Vital records are established and maintained by the government (City, County or State) in the jurisdiction where the event took place.
How to Obtain a Vital Record
The Centers for Disease Control and Prevention (CDC) maintains a website with a directory of U.S. States and Territories
vital records offices to assist in locating vital records. The website can be found at
How to Obtain a Court Record
Sometimes, court records may be needed to verify a dependent, such as letters of guardianship. Court records may beobtained directly from the issuing court. Please note you may be required to present positive proof of identificationand relationship when requesting a court record.
How to Obtain Tax Transcripts
Visit the IRS website at https://www.IRS.gov and use the Get a Transcript tool. You can get transcripts online or get thetranscript by mail. To request a transcript by phone, call 1-800-908-9946 and follow the prompts.
Several document services are available. For a fee, the document service will request (with your permission) a copy of the document from the issuing jurisdiction. In many cases, documents can be obtained in just a few days. One suchservice is VitalChek Express Certificate Service. Please note that no firm associated with this project has any interest in VitalChek or any other document service, and we make no guarantee that any document service will be able to provide the information that you are requesting.
Authorized Copy vs. Informational Copy
Some State laws limit who may receive an authorized copy of a record. Authorized copies are restricted to the registrant
(person named on the record), to the parent/legal guardian of the registrant, and certain other family members. The
statement on an informational copy will read [Informational, not a valid document to establish identity]. An
informational copy WILL BE SUITABLE for the dependent eligibility verification.
Copies Only – No Originals Needed
We encourage you to submit ONLY COPIES of documents needed for dependent verification. Do not submit original documents as they cannot be returned. You may redact (black out) any information not needed for the dependent verification purposes, such as financial figures, account numbers, Social Security numbers, maiden names, etc.
Still have questions?
Please call the Dependent Eligibility Center at 1-866-691-6551. Monday through Thursday, 8:00 AM to
7:00 PM (Eastern Time). Friday, 08:00 AM to 5:00 PM (Eastern Time).